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Product or Article Master Data

Foodstuffs operates an integrated National Product Information Management system to ensure that we have the right information about all of the products we buy and sell.  Within Foodstuffs we refer to information about Products as Article Master Data. 

The below flowchart provides a high-level overview of the flow of information relating to articles in the Foodstuffs systems:

Article Data flowchart

Our business cannot run without accurate product information. The data we need supports our business processes, from order through to delivery and payment.  So, the master data we need relates not only to pricing and discounts, but also to units of measure for inners, cartons, layers and pallets. The barcodes (GTINs) for the respective measures must be accurate at all levels of packaging as this is how we identify the products in the supply chain.

All changes relating to the article must be submitted to Foodstuffs via one of two methods:

  • Data eXpress: this is an online system, housed on the Foodstuffs Exchange, allowing suppliers to submit product information via a web-based interface, with in-line validation to ensure data accuracy.
  • GS1 National Product Catalogue & GS1 ProductFlow: these systems are managed and supported by GS1 New Zealand, allowing suppliers to support either a full catalogue of products (NPC) or a progressive catalogue of new products and product changes (ProductFlow).

Both systems perform certain levels of validation on the information entered by the suppliers, to ensure its accuracy and that it meets the standards defined by both the Foodstuffs companies and GS1.

This information is received into a National Foodstuffs Product Information Management (PIM) system, where it is reviewed and enriched by a National team (located in the South Island), before being made available to the Local regions, to be consumed into the respective systems.

The PIM system uses an application called Hybris, which enables the National team to review submissions received, into a "Staged" catalogue, for completeness, populate additional business-defined information, and prepare the record for publication in an "Online" catalogue. The prioritisation of submissions is determined by the start availability of the product in the supply chain, as well as requests from the Local regions for specific products. Once the information is "Online" it is made available to both local Foodstuffs companies (Foodstuffs North Island and Foodstuffs South Island) to be used in their respective system for the creation of an article. 

Article Data with GS1 Product Flow

GS1 Product Flow is a service that verifies your product is ready for launch.  It includes barcode verification (will it scan), product data verification, and optional image capture.  All product data is verified by comparing the physical product to the GS1 National Product Catalogue.

National Product Catalogue (NPC) is a data synchronisation network managed by GS1 - a non-profit organisation that provides a common language and global standards designed to improve supply chain management.

With over 350 GS1 NPC Live and GS1 ProductFlow activated suppliers, we share the benefits of synchronised product data, reducing costs and inefficiencies from the supply chain.

Completed GS1 NPC and ProductFlow submissions are received into the National PIM database, and once requested by our stores or category teams, can be enriched and made available to the regional Foodstuffs companies, ready for article creation in the Local systems.

You can find out more about ProductFlow and sign up here: http://www.gs1nz.org/services/productflow/

Article Data with Data eXpress (DEX)

The Data eXpress (DEX) system was developed as part of the OneData initiative as a mechanism for suppliers, who are unable to access the services provided through GS1, to submit electronic article information to the Foodstuffs group of companies.

The system is housed on the Foodstuffs eXchange and provides suppliers a guided interface to the completion of product information.  This ensures complete and accurate data, meeting the defined National Product Information standards. Once a supplier has been approved and allocated a trading account and login, they can start sending product information via the DEX system.

The DEX system is designed to guide suppliers through the various components of information required to make up an article record. Through in-line validation and prompts, the supplier can build a complete record for the specific product, eventually submitting the information once all the required data has been specified. Online context-sensitive help assists with the various functions of DEX when logged in to the system.

Completed DEX submissions are received into the National PIM database, ready to be requested by the regional Foodstuffs companies for article creation in the Local systems. 

Pricing Updates

Foodstuffs works with Foodstuffs Own Brands Limited(FOBL) to schedule all changes to article pricing and terms, nationwide. This includes change of ownership or distribution of articles or change of company details that require new vendor accounts and the transfer of articles from one vendor to another. All price changes should be directed to price@foodstuffs.co.nz with a letter of justification and a completed Supplier Price Adjustment form (SPA), which can be located here:  http://suppliers.foodstuffs.co.nz/national-guidelines/price-adjustments.aspx