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Article Master Data

It is crucial for the data relating to articles to be accurate in our operating system. The data relates not only to pricing and discounts but also to units of measure for inners, cartons, layers and pallets. In addition, the GS1 barcodes (GTINs) for the respective measures must be accurate. All changes to the article must be submitted on the Universal Buying Form (UBF) to the buyer or to The Manager Article Master.

Article Data with GS1net

Foodstuffs and the New Zealand Food & Grocery Council Inc (FGC) fully support this industry initiative. It was rolled out by these two key players back in 2008, and more players in New Zealand are recognising the benefits that GS1net can bring and carrying out their own rollouts of GS1net.

GS1net is a data synchronisation network managed by GS1. GS1 is a non-profit organisation that provides a common language for international trade and commerce, primarily a series of standards designed to improve supply chain management.

GS1net is a data pool of product information including barcode numbers, item descriptions, dimensions, and pricing information. GS1net represents the Australasian segment of the Global Data Synchronisation Network (GDSN), and now leads the way in providing systems and processes for accurate data provision across the supply chain in industries such as Grocery, Hardware, Liquor, and Healthcare.

Foodstuffs is committed to data maintenance through the use of GS1net. As part of this commitment we aim to receive new product information, product maintenance, and price changes via GS1net from at least 80% of our products. With over 75 Suppliers now providing us with product and pricing data through GS1net, we are well on the way to achieving this goal.

With a view toward making GS1net the key source of our product data, Foodstuffs South Island has recently eliminated the need for our GS1net Live Suppliers to supply UBFs during New Product Presentations and for Product Changes. Through using key product identifiers, our business in now drawing this data from GS1net for use in our company.

Following on from the success of this initiative, we are seeking to maximise our use of GS1net through investing in ways to remove other manual forms and processes from our business, and through centralising some of our key Article Master function.

When a vendor becomes GS1net READY Foodstuffs will commence the initial data synchronisation process (Ready to Live Process) in order to progress the supplier to a GS1net LIVE status. Once live, a vendor is expected to perform all future data updates to item and price information (excluding promotions) through GS1net. GS1net must be viewed as a key Foodstuffs requirement for data maintenance.

In order to get on-board with GS1net and make the most of the opportunities for simplified data maintenance please make contact with Ana Connor at Foodstuffs South Island and/or Cameron Frith at GS1NZ.

The diagram on the right indicates the flow of data from your systems to ours through GS1net.

Suppliers Achieving GS1net Live Status

With over 80 GS1net Live suppliers, we share the benefits of synchronised product data, reducing costs and inefficiencies from the supply chain:

  • Eliminate manual data input
  • Facilitate the adoption of data standards
  • Improve data quality
  • Error free Supply Chain transactions
  • Reduce scanning errors
  • Reduce the need for unnecessary paperwork

More Suppliers Reach GS1Net Status

View the presentation here.