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Food Safety

Approved Supplier Process

As part of the requirements under the Exemption to the Food Hygiene Regulations (1974) Foodstuffs South Island Limited has set up an approved supplier database on behalf of our stores. To enable approval, Foodstuffs South Island Limited needs to be assured that all products supplied to their group members are safe and do not adversely impinge on any safety standards implemented by those group members within their premise.

Vendors are required to complete and return to Foodstuffs South Island Limited the approved supplier declaration pack accompanied by copies of relevant certifications/licenses.

Foodstuffs requires all food suppliers to hold one of the following food certifications to obtain FULL Supplier Approval (that is most appropriate for your business):

  • Food Control Plan (FCP) / National Programme (NP) registered with the MPI/Council/Territorial Authority under the Food Act 2014 (Scope must include wholesale operation). Foodstuffs requires annual third party verification. Please note National Programme certification is not accepted for fresh produce suppliers (must have GAP or organic certification - see below).
  • Risk Management Programme
  • Food Safety Programme (being transitioned into FCP/NP under the Food Act 2014)
  • Fresh Produce Suppliers - GAP (NZGAP/GlobalGAP) or Organic certification against IFOAM Standard
  • Wine Standards Management Plan (WSMP) 
  • Foodstuffs Importer/Broker Standard (required for importers, brokers/distributors and companies using a contract manufacturer who do not have their own acceptable certification). Contact Shane Hopgood of Assured Food Safety (E:; Ph: 09 846 8492; M: 0274 726 657). NB: Importers are also required to be registered with the MPI.

NB: Suppliers making organic/free range claims must be certified against an appropriate standard and provide a copy of this certification.

Foodstuffs may grant a limited time Interim Approval for prospective suppliers to implement an appropriate certification at its discretion. Note: Interim Approval will not be granted for fresh produce suppliers or importers. 

Audit/Verification Certificates must be kept current at all times and be provided to Foodstuffs on renewal each year. Foodstuffs reserves the right to revoke the Approval status of suppliers who allow their certification to lapse without prior dispensation.     


  Compliance Package - June 2017 (753kb)


  Compliance Package - June 2017 (753kb)

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