Moving to Hornby - 'the transition plan'
The construction progress of our Hornby ambient distribution
centre extension since we last communicated to you has come a long
way and is looking very much more like an operational site with
floor, roof and walls all constructed and the canopy and drive way
now well underway. We have also commenced the racking programme and
these frames are currently under construction for placement and
erection. We remain close to our August/September 2014 transition
plan into this site and we will continue to work closely with you
as we near this date period.
We thank you and greatly appreciate your cooperation and efforts
against the tasks we have requested from you up to this point. You
have received the DRAFT order from which you have responded
accordingly with a thorough review and recommendation feedback. You
have also provided an indication of the 'minimum delivery notice'
timeframe we requested along with methodology of how you might
provide effective delivery to us. Within the next few weeks we will
confirm the exact detail of the total purchase order volume (in
spreedsheet format) that we will request your further cooperation
to break into efficient purchase order quantities (i.e. full
trucks/FCL's etc.). The instructions relating to this will
accompany your purchase order detail. Once we receive this back
from you it is our intention to generate the physical purchase
order/s for you, accepting the accountability for this task. The
receiving schedule for the transition phase remains at 6 weeks from
the building handover date as earlier advised.
We are very much aware that you wait in anticipation of the exact
week and day for your purchase order delivery. With a build
programme of the scale such as this we are at the mercy of weather,
materials deadlines, engineers and council consenting and staying
on target at times has been challenging. We can say that are very
pleased with where we are at this stage but we are still not at a
point of the development to give this level of exactness to you.
Please continue your patience with us, we are mindful of how
critical this piece of information is to allowing for all the
logistical tasks you are required to carry out. We will commit a
promise to you that we will inform you at the earliest point we
We have now appointed an operational transition coordinator who is
James Smith and he has been tasked with the job of working closely
with us all on the 'when and how' you will make your delivery to
us. Particular focus will be placed on the vendors with the
multiple truck/FCL deliveries and it is likely that face to face
meetings will be arranged by James.
A few reminders worthy of mention is our total commitment to our
members of uninterrupted supply leading into and throughout this
transition. This means that as we optimise stock on hand in the
Papanui DC in the lead up we must maintain appropriate levels to
achieve this. We will not compromise this in any way other than
ensuring that overstocks and discontinued articles are
appropriately addressed. The next reminder is the commitment we
expect of total supply of the Hornby initial order. You have been
provided some months of advanced notice of our requirements and we
are depending on your commitment to supply this in full and on
We will still be on track with providing further information on
the centralisation of slow selling articles in the Dunedin regional
DC into Hornby. They will commence this off the back of the
transition phase of Papanui once completed.
For the purpose of house-keeping details of the Hornby DC address
is 17 Hickory Place and the site reference number is 810 (Papanui
is 100 and Dunedin is 200). Finally we again remind your company
and key staff to be contactable through the Foodstuffs Supplier
Relationship Management (SRM) contact data base. If you are not yet
set up in SRM please visit http://suppliers.foodstuffs.co.nz to do
so as soon as possible as our communication will come from the
appropriate contacts held here.
The key contacts are referenced for your information below.
Thank you in advance for your continued cooperation.